Short version: your contacts, notes, and recordings belong to you. We don't sell them or use them for advertising, and you can delete everything at any time. We do use named service providers (listed in Section 4) to power features like Sarthi — only when you invoke them.
Last updated: May 23, 2026
We only collect what's needed to make the app work for you:
We do not access your phone's contact list unless you tap Import from Phone. When you do, the contacts on your device (names, phone numbers, emails, organizations, job titles) are uploaded to our servers so we can store them in your CRM, sync them across your devices, and make them available to AI features (Sarthi, Smart Input) when you invoke those features. We do not read your messages or access your call log without permission.
We never sell your personal information, and we never use your diary content to train AI models.
DiaryDoot uses third-party AI services to power features like Sarthi chat, Smart Input parsing, meeting summaries, and voice transcription. AI processing only happens when you invoke one of these features — never in the background.
Text AI (Sarthi chat, Smart Input, summaries, semantic search): The relevant content for your request — for example, your query, the contact you're asking about, and recent interactions you've logged with that contact — is sent to Google's Gemini API. Google processes the request on our behalf under their Generative AI Data Governance terms.
Voice transcription (voice notes, meeting recordings): The audio is sent to Groq (which runs the open-source Whisper model) for speech-to-text conversion. Audio is processed only to return the transcript and is not retained by Groq beyond the request. The resulting transcript is then handled the same way as your other diary content.
Neither Google nor Groq uses your content to train their models, and neither retains it beyond what's required to serve the immediate request.
We share data only with service providers who help us run the app, and only with what they need:
We don't sell or rent your data. We don't share it with advertisers. If we're ever legally required to disclose information (e.g., a valid court order), we'll narrow the scope as much as the law allows.
Your data is stored on managed cloud infrastructure in secure data centers. In transit, it's protected by TLS; at rest, it's encrypted on disk. Access to production systems is restricted to the people who need it to operate the service.
We keep your diary content for as long as your account is active. There are two ways to leave:
Deactivate your account (Settings → Account → Deactivate): your data is preserved. Signing in again restores everything. No data is deleted.
Permanently delete your account (Settings → Account → Delete Account → Permanent): your diary content (contacts, notes, entries, transactions, voice recordings, photos, AI chat history, AI briefs) is removed from our active systems immediately. We retain a minimal record (your email and sign-in identifier) flagged as deleted, so that if you sign in again you are recognized as a new account and to prevent abuse. Subscription records are retained for Apple billing compliance.
Backups containing your data roll off on their normal retention schedule (up to 90 days).
Anonymous crash and usage logs that can't be tied back to you may be kept longer for analytics.
Depending on where you live, you may have additional rights (e.g., GDPR, India's DPDP Act, CCPA) to object, restrict, or port your data. Email us and we'll honor them.
DiaryDoot is not directed to children under 13, and we don't knowingly collect data from them. If you believe a child has created an account, email us and we'll delete it.
If we make meaningful changes, we'll update the "Last updated" date at the top and, when the change is material, notify you in the app or by email. Continuing to use DiaryDoot after an update means you accept the revised policy.
Questions, requests, or concerns? Email support@diarydoot.com. We read every message and respond within 24 hours.
DiaryDoot · Built with care in India.